I’ve used Hansoft for 5 years across 2 jobs. Over that time, I’ve had more arguments about Hansoft than I wish to remember. In this post, I’m going to present a dialogue between Socrates, a software development, and Phonion, a Project Manager (Producer, Product Owner, Product Manager, whatever) about use of Hansoft. I’m not going to introduce Hansoft because it isn’t worth learning about it if you aren’t already subjected to it.
My purpose is to reduce the number of people using Hansoft, and thus reduce total suffering in the world. This post is for two types of people:
- Project managers who use Hansoft and force their studio to use Hansoft. I’m guessing most people in this category don’t hate Hansoft (though I don’t think there exists a solitary human being who likes Hansoft), but they defend and proliferate its use.
- Developers who use Hansoft. Everyone in this category hates Hansoft. Send this post to someone from category #1 so you can stop using Hansoft.
The scene here is not hard to imagine- Phonion sidles up to Socrates, right as Socrates has put his head down to start working.
Phonion
Hello Socrates. I noticed you have not been burning down your hours in Hansoft.
Socrates
Correct, I did not. My team hates using Hansoft so we’ve been tracking our sprint work on a physical wall instead. Why is it important that I burn down my hours in Hansoft?
Phonion
It’s important that we know the status of your teams sprint and whether you are tracking to complete it or not.
Socrates
Why? If my team is not tracking to complete its sprint, there is nothing you can do. You cannot call in more sources in the middle of the sprint. You cannot cancel the sprint. We cannot move stories out of or into the sprint. You can do literally nothing with the sprint burndown information during the sprint. We have the information in front of us and it works much better than having it in Hansoft, which we never go into.
Phonion
OK, whatever. But we need your team’s stories and tasks in Hansoft so we can see what’s done and not done and how the release is burning down.
Socrates
What does putting these things into Hansoft and then updating them every sprint tell you about the release?
Phonion
It tells us whether all the stories needed to complete the release are going to be done in time.
Socrates
Does it? If points were burning down perfectly, it means every team is getting everything done. You do not need Hansoft to tell you that. If things are not getting done, a high-level release burndown does not give you any information. You still need a way of knowing what did and did not get done, you need to reprioritize, you need to figure out how to get things done reliably. The only way to work with this information effectively is face-to-face communication- you are not going to reprioritize stories without talking to the team or solely via email, are you?
Phonion
Of course not. Anyway, we really want our charts and reports.
Socrates
Sure, every sprint I will give you the number of points committed to and completed for the sprint and release. I will even put it into Hansoft for you automatically if you give me the documentation to the API.
Phonion
We don’t have access to its API. It requires a license fee. It does have an SDK, but no one’s been able to figure out how to use the SDK. Someone took a look at it and it is extremely confusing. Anyway, that’s not how Hansoft works, it can’t just take that number and input it with everything else.
Socrates
Bummer. The fact that management software is completely cut off to extension and integration makes no sense to me. If you figure out a way to easily write integrations for Hansoft, tell me, but why should Hansoft’s shortcomings force my team to switch how we manage outselves?
Phonion
Because we use Hansoft to manage the project.
Socrates
Right now it sounds like Hansoft is using you, not the other way around. The people on my team hate using Hansoft. It’s a large, fat client that takes up space in the system tray and hogs resources. It is very slow to start meaning we can’t just jump in and out. The UI is too complex for anyone to remember so we always need to struggle with where to find things. Would you disregard the unpleasantness of using Hansoft and how much your developers dislike it?
Phonion
If I say “yes”, it makes me the type of boss who does not trust the judgement and opinions of others. But I know the feeling of bad software, and while Hansoft isn’t the iOS of user experience, it just takes some getting used to.
Socrates
Do you want your developers to spend time learning how to use project management software, or actually developing? Other project management options simply involve moving a card on a wall, or clicking and dragging, or something much more intuitive. Why can’t we use a solution that simple?
Phonion
A project this size requires more sophisticated tools and there will naturally be added complexity. We must sacrifice simplicity for the greater good.
Socrates
In fact, using Hansoft is not just an awful user experience, but it actively encourages the wrong behavior. We want to be agile, which includes getting better with breaking down and estimating stories. With Hansoft, I never look at the sprint burndown. I never look at what’s inprogress or in the backlog, I never want to break down stories into smaller stories and tasks, I never want to rebid or groom the backlog or anything I’m supposed to do in order to become more effective at agile. As someone who wants to always do better, this is painful. And certainly lack of improvement does not contribute towards the greater good; in fact, it’s the worst thing we can do to harm it! So by forcing Hansoft on us against our will, you are saying the work of the producers and PMs is more important than the work of the developers. Is that what you think?
Phonion
Of course not! To show you how important we think you are, we will assign a producer to your team to do the Hansoft work.
Socrates
Absolutely not! You are committing teamicide by injecting someone like that. They will never jell and will be an always-present and uncomfortable fungus. Furthermore isn’t the creation of busywork positions a big red flag? You are allowing your project management software to make personnel decisions. If every team repeatedly delivered on time and at quality and was continually improving- they were truly Agile- would it matter what software was used to track progress?
Phonion
If I said “yes”, that would make me a micro-managing boss who likes to meddle for now reason. It would also do nothing to improve the situation, and just turn it into a top-down decision that I’m sure would come up later anyway and hurt morale in the meantime. So I will say “probably not.”
Socrates
So, clearly, project management decisions- like what software to use- should be made to make developers and teams more effective. If many developers and teams outright reject Hansoft and say it is actually making them less effective and not growing, is it likely Hansoft is making them more effective? Likewise, is there a way for people to grow and improve without experimenting?
Phonion
Again, if I said “yes”, that would make me sound like a traditional “I know better than you” manager, and I’d be forcing my decision down peoples’ throats. So, I guess not. But, project management really likes some features of Hansoft and it we cannot just give everything up.
Socrates
Do you consider yourself an equal party to development in terms of the value of the work you do?
Phonion
I want to say “Of course, we value each others’ work.” But in actually, I know that Project Management is a type of Lean waste. It is necessary for the project to function but should be reduced and eliminated. So by definition, no, I am not an equal party.
Socrates
But nor are your needs invalid! What I would do is evaluate your actions and decisions by answering, “am I assisting the creators of the value-added work?” High-level charts and information can help you- but you should develop this as you need it, for a clear purpose, and without adding more waste into the system. You should only develop these things when you can convince the developers and team members that they need them. Ideally the team should ask for it themselves, or better yet just do it themselves. So how can we put things on a better path?
Phonion
I guess the first thing is to pick something people like- or ask them what they want to use. Then we can migrate over to that.
Socrates
What about people that don’t want to agree? People that want to use a different software (free of course), or physical boards?
Phonion
Well, we should figure out what works best for them. If we cannot convince them an alternative is better, maybe it isn’t better. I’m sure they’d be willing to test something out, though, and we can see how it works. And truth be told, it may be fine for some teams to be off on their own, where there’s absolutely no benefit to the team of moving them with everyone else.